Outsource Invoice Processing Services

Why Pay More? 
Cut Your Costs by up to 84%

We cost just 16% of what you’d pay an accounts payable clerk. Imagine the savings—and the time you’ll get back—when you outsource invoice processing services to us. Invoices are the backbone of your business’s cash flow. If they aren’t processed on time, you won’t get paid, and delayed payments can disrupt your entire operation.

We specialise in outsourced invoice processing services providing businesses with a cost-effective, reliable solution to streamline their finances. Whether you’re overwhelmed by high invoice volumes or tired of manual data entry mistakes, we can take the burden off your hands. Our team ensures your invoices are processed accurately and on time, so your cash flow stays healthy and your business runs smoothly.

“Lucy and the team are amazing at just getting the job done. I know I don’t have to worry about my invoices or tax – the one thing I was worried about. All the stress is taken away and I know that Simplex Accounting are dealing with everything accurately!”

Sapna Bagha 

outsource invoice processing services

What Are Invoice Processing Services

Outsource invoice processing services to efficiently manage your business’s invoices. This simplifies financial document handling, ensuring everything is organised and compliant.
We collect your receipts and invoices using tools like Hubdoc and Dext, sending them directly to Xero. Our team verifies details, applies VAT, and reconciles transactions, keeping your records accurate and up to date.
By outsourcing invoice processing services, you save time, reduce errors, and gain access to real-time financial data to make informed decisions.

Why Outsource Invoice Processing Services to Us?

Save time and money

Outsourcing your invoice processing saves you both time and money on hiring, training, and overhead costs—our services are just 16% of the cost of an in-house accounts payable clerk.

Improved Accuracy

With automated data capture and seamless syncing, we minimise manual errors, ensuring your financial records are consistently accurate and up to date.

Better
Cash Flow

Timely processing allows you to meet payment deadlines and maintain healthy cash flow, providing real-time updates in Xero so you always know where your finances stand.

room to Scale

Whether you’re handling 100 invoices or 10,000, our system is built to scale with your business, ensuring we meet your needs as you grow.

How Our Outsourced Invoice Processing Services Work

With our outsourced invoice processing services, your only job is to ensure all your invoices and receipts get to us through Hubdoc or Dext. We’ve made this as simple as possible:

Email Auto-Forwarding: Set up automatic forwarding of your invoices directly to Hubdoc/Dext from your inbox.
Drag and Drop: Easily drag and drop files from your desktop into the system.
Snap on the Go: Use your phone to snap a picture of receipts instantly, whether you’re refuelling, buying office supplies, or paying for equipment.

It’s vital to capture receipts for small expenses immediately so you don’t lose track. This way, everything is organised, and you stay compliant with HMRC.

We Handle the Rest

Once you upload your documents through Hubdoc or Dext, our expert team takes care of all your bookkeeping needs, ensuring accuracy and compliance so you can focus on growing your business.

Process Your Documents

We start with all the bookkeeping – accurately recording and coding each transaction, ensuring that the appropriate VAT is applied to all transactions.

Track Outstanding Documents

You’ll receive a monthly list of any transactions for which we don’t have receipts, pulled directly from your bank records. Our goal is to have supporting documentation for every transaction in your bank account.

Seamless Integration with Xero

Everything is automatically sent from Hubdoc to Xero, where we match it off against your bank transactions, ensuring your books are fully reconciled.

Ongoing Support and Questions

We may reach out with questions to clarify any transactions, ensuring everything is wholly and exclusively for your business.

Monthly Reconciliation and Reporting

We reconcile your bank statements every month, matching everything in Xero with the corresponding invoices and receipts. This not only ensures compliance but also keeps your financial data up to date, so you can make accurate and informed decisions.

Our Core Services for
Growing Businesses

In addition to our efficient invoice processing solutions, we offer a comprehensive range of core accounting services tailored to support your growing business. Our goal is to simplify your financial management, allowing you to focus on what you do best—growing your business.

bookkeeping simplified

We handle all your bookkeeping needs, from tracking income and expenses to managing receipts and invoices. Everything is kept organised and up to date, allowing you to focus on running your business.

Timely Tax Returns

We take the stress out of tax season by managing your self-assessment tax returns, ensuring accuracy and timely submissions, so you can stay compliant without the worry.

accounts preparation

Our team prepares your annual accounts with precision, ensuring they meet all HMRC requirements. Whether for tax purposes or just a clearer picture of your business, we make sure your accounts are handled professionally.

payroll services

For businesses with employees, we take care of payroll, making sure everyone is paid accurately and on time, while also handling deductions like tax and National Insurance.

Why Choose Us?

Every business has unique needs, and we are committed to providing personalised accounting services tailored to small businesses.
Here’s why so many businesses trust us with their financial management:

Focus on Helping
You Grow

We understand the challenges faced by small businesses. Whether you’re just starting out or looking to scale your existing partnership, our services are designed to support your growth. From managing your finances to providing valuable insights, we’re here to help your business thrive.

Hassle-Free
Online Service

Managing your businesses finances shouldn’t slow you down. Our user-friendly online platform makes it easy for you to keep track of your accounts, share important documents, and receive timely updates—all from the comfort of your home or office. It’s perfect for busy entrepreneurs.

Support When
You Need It

We’re more than just accountants—we’re your partners in business. Whenever you have questions or need clarity on your finances, our team is here to help. You’ll receive unlimited support at no extra cost, making it easy to manage your businesses financial needs stress-free.

Getting Started is Easy!

We’ve made it simple for you to get the help you need:

Book a free consultation

Let’s talk about your business and how we can help.

Share Your Info

You can securely share your financial information with us online.

We Handle the Rest

We’ll take care of your bookkeeping and accounting, so you don’t have to worry.

Enjoy Peace
of Mind

Get regular updates and helpful advice, so you always know where your business stands.

Take the First Step Towards Financial
Peace of Mind!

Don’t let bookkeeping and accounting hold you back from achieving your business goals. Book a free consultation with our expert team today and discover how we can help you succeed.

Client Testimonials

Don’t take our word for it – here’s what our clients say:

Martini

Marketing

Lucy and the Simplex Team are super trust worthy. I am confident in their ability to sort out my business’ finance. They are quick, great communication and knowledgeable.

Graeme

Construction

Lucy at Simplex Accounting is great to work with and ensures that all our accounts are up-to-date.

Tony

Film-Producer

This service is second to none. I have companies before but never have I encountered such support to help grow my business.

Switching Accountants is Easier Than You Think

Unhappy with your current accountant or just ready for a change? We make switching accountants simple and hassle-free. Our seamless process ensures your business finances stay on track without any interruptions. Here’s how we handle it:

We Handle the Transfer
Switching to us is easy! We’ll manage the entire handover process from your previous accountant, ensuring all your financial records and documents are securely transferred.

No Disruption to Your Business
You won’t experience any downtime during the switch. We’ll work quickly and efficiently to ensure your finances are up to date without missing a beat.

A Fresh Start
Once everything is transferred, we’ll review your current financial situation and set you up with a plan that aligns with your business goals. We’re here to support your growth and make your financial management effortless.

Ready to switch?
Get in touch today and let’s make it happen!

Your Questions, Answered

We know you might have some questions, and we’re here to make everything as clear and straightforward as possible. If you need more information, don’t hesitate to reach out—we’re always happy to help!

How do I get started?

It’s simple! Just schedule a free consultation with us, and we’ll discuss your needs and how we can help with your bookkeeping and accounting.

Can I manage everything online?

Yes, our service is fully online! The Xero software we use means that you can securely upload documents, track your finances, and communicate with us from anywhere, at any time. It’s perfect for busy business owners.

How much does it cost?

Our services start from £25 per month, with flexible plans tailored to your business’s specific needs. We offer monthly payments to help with cash flow and tax planning, giving you more control and less financial stress.
Check out our pricing blog for more information.

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