At Simplex, we don’t sit behind mahogany desks or shuffle paper in stuffy offices. We’re fully digital, fully remote – and proud of it.
Why? Because it works better for you. No meetings for the sake of meetings. No driving to your accountant’s office with a box of receipts. Just fast, expert support when you need it – powered by smart tools like Xero and delivered by humans who actually reply to your emails.
So what does a virtual accountant do? Everything a traditional one does – just quicker, clearer, and more tailored to modern businesses.
So… What Is a Virtual Accountant?
A virtual accountant is a licensed accountant who does everything online, without the need for in-person meetings. Instead of driving to an office or emailing spreadsheets back and forth, you get real-time support through cloud software like Xero, messaging apps, video calls, and secure portals.
We do everything a traditional accountant does – but without the faff.
What Does a Digital Accountant Do?
A digital accountant does everything a traditional accountant does – just smarter, faster, and without slowing you down.
At Simplex, that means:
Bookkeeping and bank reconciliation – done live in Xero, not once-a-quarter in a panic.
Self-assessment and tax returns – no surprises, no late filing stress.
VAT – whether you’re flat rate, standard, or new to VAT, we’ve got you covered.
Payroll & CIS – sorted without chasing.
Business advice – from humans, not helpdesks.
And because we work in the cloud, we can give you real-time numbers and quick answers. No waiting for “year-end” to know where you stand.
Can Accountants Work Virtually?
Yes, they can – and in many cases, they should. Modern accounting doesn’t need a desk, a filing cabinet, or an office full of paper. With the right tools and processes in place, virtual accountants can provide the same services as a traditional firm, but with greater speed, flexibility, and convenience.
Here’s how this benefits you as a client:
1. No more travel or face-to-face admin
You don’t need to block out time to visit your accountant, find parking, or wait for a sit-down meeting. Everything is handled online, from document uploads to digital signatures. It’s quicker, easier, and fits around your schedule – whether that’s during work hours or after the kids are in bed.
2. Access to better talent, not just local talent
When you work remotely, you’re not limited to whoever happens to be nearby. You can choose an accountant who actually understands your industry, your business model, and your long-term goals – not just someone based around the corner.
3. Faster answers and real-time updates
Virtual accountants typically use cloud accounting software like Xero, which gives both you and your accountant access to the same live data. That means less waiting, fewer emails back and forth, and more proactive support – especially when things change quickly.
4. More efficient, more cost-effective
Remote practices don’t carry the same overheads as traditional firms, and that leaner setup benefits clients too. You get expert advice, responsive service, and access to modern tools – often for a more transparent and predictable fee.
At Simplex, we designed our service to be fully digital from day one. That means we’re not retrofitting an old-school model to fit online. We’re built for speed, flexibility, and proper communication – without the friction that slows most firms down.
How Do Online Accountants Work?
At Simplex, we make things straightforward, modern, and built around you. Here’s what it looks like when you work with us as your online accountant:
1. We start with a quick intro call
You can book a call at a time that works for you. On the call, we’ll get to know your business, understand what’s currently in place, and talk through where we can add value. It’s clear, focused, and all about giving you the right support from day one.
2. We build your perfect app stack
If you’re not already using Xero, we’ll take care of the setup and walk you through how it works. If you’re moving from another accountant, we’ll handle that handover too – no awkward emails or chasing paperwork. We make the transition seamless and stress-free.
Xero is just the foundation. We’ll help you build a smart, connected app stack that suits the way your business actually runs – cutting down on admin, reducing manual work, and giving you better visibility across your finances.
Depending on your needs, we might recommend tools like:
Dext – to capture receipts and bills quickly from your phone
BrightPay – for smooth, compliant payroll (including CIS, if needed)
Simpro – for job management, quoting, and scheduling in construction and field services
We’ll help you get set up, train your team where needed, and make sure everything runs smoothly in the background – without you needing to chase or stress.
3. You get a dedicated accountant
You’ll work with a named accountant who actually understands your business. They’ll be your go-to person for all things tax, accounts, and advice – no explaining yourself over and over to someone new each time.
4. We keep your finances running smoothly
From day one, we take care of the stuff you don’t want to worry about – including:
Weekly or monthly bookkeeping
VAT returns filed accurately and on time
Payroll and CIS
Self-assessment and company tax
Reminders for HMRC deadlines
Ongoing advice and support when you need it
No surprises. No last-minute scrambles. Just a proactive, responsive service that lets you focus on growing your business – not chasing paperwork.
Why Work with a Virtual Accountant Like Simplex?
Because we’re built for the way modern businesses run.
We reply fast
We use tools that save you time
We speak in plain English
We don’t waste your time with meetings that could be messages
If you’re tired of feeling like you’re managing your accountant – or waiting around for answers – it’s probably time for a change.
Ready to Work Smarter?
If your current accountant is slow to reply, stuck in the past, or making you do more work than you should, it’s time to move on.
At Simplex, we make accounting fast, clear, and hassle-free. Everything happens online, nothing gets missed, and you stay in control.
📅 Book a call at a time that works for you, and we’ll show you exactly how easy the switch can be.
Comments are closed